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2016 Inspection Tour General Information and Forms
American Rhineland Studbook
The American Rhineland Studbook will hold its 2017 Inspection Tour in conjunction with the American Hanoverian Society, Inc. For information on the ARS Inspection Tour, visit the 2017 Inspection Tour page at the ARS website, www.rhineland.org.
Entries not received by the appropriate due date will be subject to $50 late processing fee.
|July 6-28||Postmarked by Monday, June 20th|
|September 2-10||Postmarked by Monday, August 8th|
|September 28 - October 10||Postmarked by Monday, August 29th|
|**STALLION ENTRIES**||The deadline for stallion entry is Monday, June 20th.|
2017 Inspection Tour Enrollment and Foal Registration Forms
Stabling forms and payment must be sent directly to the site host. Please see the "Stabling" section below for link. If you prefer to print and mail your entries, please use the pdf forms provided at each section below.
Note: The Inspection Enrollment forms are used to initiate all 2017 foal registrations for foals attending an inspection. For foals which are to be registered by mail, please use the "Foal Registration by Mail" form online or at the pdf link below. Registration papers will be issued when all requirements are completed.
• In order to be eligible, all foals MUST be registered by the end of their yearling year.
• Due to the contractual agreement between the AHS and the United States Equestrian Federation (USEF), foal owners are hereby advised that in order to obtain complimentary USEF lifetime recording as part of the AHS’s comprehensive $185.00 registration fee, all registration requirements must be delivered to the AHS central office by December 31 of their weanling year.
(Please note forms marked 2016 are currently being updated by the office and will be available shortly.)2016 AHS Inspection Enrollment Form - (Hanoverian) Complete and mail or fax to AHS Office
2016 ARS Inspection Enrollment Form - (Rhineland) Complete and mail or fax to AHS Office
All horses must be pre-enrolled and all fees must be paid in advance as entries are not taken on inspection day. The deadlines have been set a little earlier this year in order to permit the central office staff to process entries in a timely manner. This year there are three deadlines for mare and foal entries without incurring a $50.00 late fee. Entries must be postmarked as noted above.
Please note that all non-Hanoverian mare pedigrees must be submitted for pre-approval by the Mare and Stallion Committee. Copies of registration papers may be emailed to the office at firstname.lastname@example.org or faxed to (859) 255-8467.
Signed Participant Liability Waivers are required for all participants and will be available at each inspection site. You do not need to mail one to the AHS office prior to the event.
2016 AHS/ARS Stallion Entry Form Stallion pedigrees MUST have been pre-approved by the AHS and the German Verband. Please contact AHS Executive Director Hugh Bellis-Jones at (859) 255-4141 for additional information, including x-ray requirements.
2016 AHS/ARS Yearling/Two-Year-Old Futurity Enrollment Form - Complete and mail or fax to AHS Office. Registration is open to all AHS-registered yearling colts and fillies and two-year-old colts and fillies. The cost is $29 to participate, $39 if you wish to list your horse for sale in the Hanoverian Marketplace. Horses will be judged using a scale from 1-100 on conformation/type, movement and legs. $3,000 will be shared by the top five yearlings and top five two-year-olds at the conclusion of the inspection tour.
2016 Stabling Form Stabling forms and payment must be sent directly to the site host.
DO NOT send stabling forms or payment to the AHS Office.
Inspection Evaluation Form
Online AHS/ARS Inspection Evaluation Form To submit an optional site evaluation for an AHS/ARS inspection you have attended, please click on our link to fill out a short inspection evaluation form. By taking just a few minutes to offer your feedback, you will help our efforts to continue to improve on all aspects of inspections.
From the AHS Central Office
The AHS was established in 1978 with only 40 members and has since developed into one of the leading and most respected warmblood breed organizations in the country with a membership of more than 2,000 individuals.
Sharing a reciprocal studbook, the AHS’s breeding rules and goals are consistent with those of the Hannoveraner Verband (HV), with whom the AHS enjoys a very close working relationship. This year we welcome Verband representative Dr. Ludwig Christmann who will participate in the inspections at a number of sites.
Standard Order of Go
In order to make the best use of the commission’s time, inspection sites will follow a Standard Order of Go. The only exceptions will be the stallion licensing sites. Following is the Standard Order of Go:
- Free Jumping portion of Mare Performance Test. During the free jumping there will be an evaluation of the trot while free running; in the case of previously uninspected mares, (i.e. those doing both their studbook inspection and MPT), there will be an evaluation of conformation and correctness of gaits immediately following their free jumping.
- Individual inspection of non-Hanoverian Mares, followed by group walk ring, including the non-Hanoverian mares inspected during the MPT, followed by awards.
- Mare Performance Test, under saddle portion, followed by awards.
- Individual inspection of Hanoverian Mares, followed by group walk ring, including the Hanoverian mares inspected during the MPT, followed by awards.
- Foal Presentations
- Futurity Classes, followed by:
- Branding (last activity of the day).
All horses must be pre-enrolled and all fees must be paid in advance as entries are not taken on inspection day. The deadlines have been set a little earlier this year in order to permit the central office staff to process entries in a timely manner. This year there are three deadlines for mare and foal entries without incurring a $50.00 late fee. Entry deadlines are listed in the form section above.
If you have any questions regarding the tour please contact the central office at (859) 255-4141. The staff is more than pleased to assist you with any inspection inquiries you may have. Good luck on inspection day; we wish you every success.
General Information and Instructions
While the registration of foals and inspection of mares may seem complicated, especially to our first-time participants, it actually is quite straightforward. We hope to streamline the process for you and for the host farms with the information contained here. All entries must be made using the inspection tour enrollment form; completed forms are returned to the AHS Office. A Stabling Form is provided should you require stabling, and this should be sent directly to the host of the Inspection site you have chosen to attend.
Inspection Enrollment Form
To register foals, enroll mares and/or stallions for inspection, or mares for the Mare Performance Test, the enrollment form must be filled in completely and returned to the AHS Office. Forms should be returned promptly as many sites have limited space. Fees for ALL inspections MUST be paid in advance. This speeds up the paperwork on the day of the inspection tremendously. A fee schedule for most inspection-related services appears on the back of the enrollment form. Mare Inspection and/or Foal Registration forms for the inspections that are not postmarked by the posted deadlines will incur a $50.00 Late Fee.
Deadlines for enrollment forms are posted above. All enrollment forms must be signed. For those foals that will not be attending an inspection, on the enrollment form select the “Registration by Mail” option.
A copy of the registration certificate of every mare enrolled for inspection must be submitted with the enrollment form. Entries that lack this documentation may be delayed. The owner of any non-Hanoverian warmblood mare enrolled for a AHS inspection must have previously submitted a copy of the mare’s registration papers to the Central Office for pre-approval. Owners of such mares will be promptly advised as to their mare’s inspection eligibility with AHS. Registered Thoroughbred, Arabian, and Anglo-Arabian mares are automatically eligible, but their owners must provide a copy of their mare’s registration certificate when enrolling. In a departure, the AHS no longer requires that a mare’s original certificate of registration be present at the inspection site. For those mares that pass inspection and/or the MPT, stickers, stamped and signed by the AHS, will be sent with instructions for the owners to affix to the original papers. These stickers will be accompanied by the mare's scores printed on parchment certificates. DO NOT SEND ORIGINAL REGISTRATION PAPERS TO THE AHS OFFICE.
Inspection Day Checklist
- Has your horse been pre-enrolled with the AHS Office?
- Has the AHS Stabling Form been sent to the site host?
- In the case of stallions, has Rood & Riddle Equine Hospital graded the x-rays?
- Do you have your Coggins and/or Health Certificate with you?
- Have you made arrangements with the site host for inspection services, such as braiding and handling?
- Do you have a copy of your stallion’s or mare’s registration papers with you? DO NOT BRING ORIGINAL PAPERS TO THE INSPECTION SITE.
- For non-Hanoverian warmblood mares, did you submit your mare’s registration papers to AHS for pedigree approval?
- Has your foal’s completed and signed registration application been sent directly to the AHS Office? This does not need to be completed by inspection day and no longer needs to be presented at the inspection site. Plan to e-mail or mail the completed application directly to the AHS office as it is no longer a requirement to have this documentation at the inspection site. All foal registration paperwork, with the exception of the markings page, may be submitted online, including foal photos.
- Foal photos may be e-mailed directly to the AHS office. It is no longer necessary to have the photos available at the inspection site unless you choose to do so.
- For weaned foals, has the foal been parent verified through DNA (mane sample)?
The deadline to enroll an eligible stallion prospect for the 2013 AHS licensing is June 10. Every stallion enrolled for inspection must be pre-approved on pedigree by the AHS Mare & Stallion Committee and the German Verband. Stallions must be at least three years of age (i.e. in their fourth year) to be eligible for inspection. The licensing requirements vary according to the horse’s age and breed (i.e. whether Hanoverian or registered with another population). All stallions aged three through six will be required to be shown in hand, free jumped and ridden under saddle. Stallions aged seven or older may only be presented if they have already met AHS performance requirements, i.e. a minimum of 90 points on the Stallion Performance Test (120 points for a non-Hanoverian warmblood stallion, 90 points in the case of a Thoroughbred) or have attained the required scores in competition. These older stallions may be required to be free jumped, based upon whether they have a jumping or dressage pedigree. The commission, at its option, may request a presentation under saddle.
In 2004, the AHS introduced x-ray requirements for stallions enrolled for inspection, modeled after the protocol used by the HV in Germany. A specific set of x-rays is required which are evaluated by Rood and Riddle Equine Hospital in Lexington, Ky. A stallion must receive a satisfactory grading in order to advance to the licensing. Owners of stallion prospects are requested to directly contact Executive Director Hugh Bellis-Jones in order to obtain full information on this process.
Foal Presentation and Branding
Foals will be presented for the inspectors to give an informal evaluation of each animal. A copy of the dam’s registration papers must be available at the site for the inspectors to verify the dam’s identity. Hip branding of the foals follows the Futurity classes and is usually the last activity of the day. Foals out of mares that have just passed their inspection may participate in these classes and may also be branded. At most sites, a foal class will be held and “the best colt” and “best filly” of the day will be announced. Please note that AHS does not officially grade foals on a numerical scale. Premiums are not awarded.
DNA Tail Root Kits For Parentage Verification For:
1) Foals out of previously inspected mares.
All foals must be parentage verified through DNA typing before the registration certificate is issued. A DNA tail/mane root kit is included as part of the $185.00 comprehensive foal registration fee and a kit will be sent to you upon receipt of your initial enrollment and fees for the inspection. Read the instructions before pulling the hair. Do not cut the hair; make sure that the hair sample includes the roots. Hair samples can be taken as soon as the kit is received. The foal does not have to be a specific age. If the dam of the foal has not previously been DNA typed, she must be DNA typed as well.
You should order a kit for the mare at the time you sign up for the inspection with your foal, so both kits can be sent at once. (Note: mares having AHS-registered foals from 1994 on have already been typed; call the AHS Office to check on other mares’ status.) All foals awaiting DNA parentage verification may participate in the registration/branding process at the inspection site, provided the foal is still at the dam’s side. Do not delay in submitting the hair samples to UC-Davis, as weaned foals can be branded only if their parentage verification through DNA has been completed (i.e. results from UC-Davis on file at AHS office). In the case of weaned foals, AHS also will require that a photograph of the foal with its dam be available at the inspection site.
2) Foals out of mares being inspected in the current year.
As above, all foals whose dams are accepted into the AHS studbooks must be DNA typed for parentage verification before the registration papers will be issued. A DNA tail/mane root kit will be sent to you upon the conclusion of the inspection tour, provided the dam has been accepted. If the dam of the foal has not previously been DNA typed through the AHS or another breed registry, she must be DNA typed as well. You will be notified after the inspection tour if your mare needs to be DNA typed. (Note: Thoroughbred mares that have not been DNA’d through The Jockey Club must be DNA’d by the AHS). Weaned foals may be presented at the inspection, provided that they have passed parentage verification and that photographs clearly showing the foal and dam together are available. Foals out of mares that are not accepted may be eligible for a Certificate of Pedigree (CP) from the AHS. Parentage verification through DNA typing is not required for Certificate of Pedigree foals unless the foal was conceived using the frozen semen of a foreign (i.e. HV-approved) Hanoverian stallion.
Foal Registration Application & Required Documents
Upon the office’s receipt of the enrollment form and appropriate fees, the actual foal registration application will be e-mailed or mailed to you along with other relevant material. Plan to e-mail or mail the completed application directly to the AHS office as it is no longer a requirement to have this documentation at the inspection site. (In the case of early born foals, some foal owners may have already submitted the completed registration application to the central office. A proof of the foal’s papers will be sent by AHS to the inspection site). The original (white) Stallion Certificate of Service must also be on file at the AHS office for registration to proceed. AHS will require the original Abfohlmeldung for foals conceived in Germany and subsequently imported en utero.
The AHS requires a minimum of four color photographs, taken outdoors in good light, for every foal as part of the registration process. This helps ensure accuracy on the registration certificate. You must provide four views of the foal: front, rear, right side, and left side. The photographs should clearly show the white markings of the horse. If the horse has unusual white markings, e.g. on the face, belly spot, etc., it would be helpful to provide additional photos. Effective 2014, photos may be e-mailed directly to the AHS office (prints are no longer required but remain optional). However it is critical that photos submitted online be of good quality and truly reflect the actual color of the horse.
Informal Evaluations of Stallion Prospects
In response to membership requests, AHS permits owners of stallion prospects to present such horses for informal evaluation at inspection sites where a stallion judge is present. There is no charge for this service, such informal evaluations are not binding, and the site host has the discretion to determine whether to permit such a colt/stallion onto his/her property. Any member wishing to avail himself/herself of this service will need to call the central office to ascertain whether a stallion judge will or will not be present at any particular site.
Send your stabling requests directly to the host at the address printed for the contact of the site. This is meant to help the hosts in planning for their guests. Consult your site information as to whether stabling fees are due in advance or at the time you arrive. These fees are paid directly to the host. Do not send the stabling form to the AHS office!
You must be a current Active Member of the AHS to present horses at inspection or to register foals. If you are a current Associate or Junior Member, you must upgrade to Active using the Membership Renewal/Upgrade Form.
Every cancellation will receive a refund in full less a $50.00 per horse withdrawal fee.
If you have further questions, please contact the AHS office, 9:00 a.m.-5:00 p.m. Eastern Time, by calling 859-255-4141; you may also e-mail inquiries to email@example.com. The AHS accepts Visa, MasterCard, Discover, and Personal Checks.
AHS New Breeder Mentor Program
The Inspection Tour process can seem overwhelming to someone who has never been through it before. The AHS wants to make new Hanoverian breeders feel welcome, and make this first contact with the Society as stress-free and enjoyable as possible.
The New Breeder Mentor Program was developed for the purpose of offering personal, one-on-one assistance to anyone new to the Hanoverian inspection process. Those who would benefit from this program would be new breeders, or a breeder attending their first Hanoverian inspection with a mare or foal. Mentors can give advice on foal presentation, mare studbook inspection, the Mare Performance Test, and preparing your mare for the jump-chute.
Please visit the AHS New Breeder Mentor Program page for additional information.
*Available in (PDF) format only. Files marked (PDF) require a recent version of Adobe Acrobat Reader installed on your computer to view and print these items online. Acrobat Reader is a free software package produced by Adobe Systems, Inc. It lets you view, download, and print many publications in Portable Document Format (PDF). It also lets you print and send forms you completed online in Forms Document Format (FDF), which will be available for many AHS documents at a later date. You must have a recent version of Acrobat Reader installed on your computer to take advantage of these features.